邢唷> /1.欹'` Ibjbj{P{P 8$::IN  2,f* * * * * * * * $hy* * yy* * y* * y*  @浥]]崾 y:0,~~:~* 0Z "|  * * * * * * ,yyyy222 222 $2J Southern Methodist University Controller抯 Office Policy Bank Account Authority Effective May 1, 2010 Policy Statement The Vice President for Business and Finance (VPBF) and through the VPBF, the Controller抯 Office, are responsible for banking relationships and the establishment of bank accounts for the University. This policy documents the authority and requirements to establish, maintain, update and close bank accounts. For purposes of this policy, bank accounts include accounts (1) bearing the name of Southern Methodist University (色花堂_色花堂 98堂) or its controlled corporations, (2) for 色花堂_色花堂 98堂抯 or its controlled corporations' business uses, or (3) using the University抯 tax identification number. Policy The President, Treasurer, VPBF or Associate Vice President and Controller can authorize the establishment or closing of a University bank account. Bank accounts will only be opened for legitimate business reasons. Except as otherwise allowed in these policy statements, bank accounts (1) bearing the name of Southern Methodist University (色花堂_色花堂 98堂) or its controlled corporations, (2) for 色花堂_色花堂 98堂抯 or its controlled corporations business uses, or (3) using the University抯 tax identification number, must be established through the Controller抯 Office. Requests for new bank accounts must be submitted to the Controller抯 Office for approval. Further, unless otherwise specified in these policy statements, copies of bank account agreements shall be maintained in the Controller抯 Office. Bank accounts associated with endowment operations and investments represent one of the exceptions to coordination through the Controller抯 Office, establishment and maintenance of which are the responsibility of the Treasurer抯 Office (TO). The TO is responsible for adhering to requirements related to segregation of duties and background checks. Bank accounts used by the Student Association represent another exception to coordination through the Controller抯 Office. Establishment and maintenance of these accounts are the responsibility of the Executive Director of Finance in Student Affairs. Student Affairs is responsible for adhering to the requirements of segregation of duties and background checks. Bank account agreements must be reviewed and approved by the Office of Legal Affairs before execution of the document(s). Bank accounts should be reviewed by the Controller抯 Office to ensure they include transaction rights that are appropriate to the business needs for the account. Transactions not appropriate to the use of the account should generally be blocked, reducing the possibility for misuse or theft (e.g., debit ACH transactions should be blocked on an account used to record credit card transactions). Except as provided in these policy statements, the Controller抯 Office is responsible for updating Bank Account information, including changing the authorized signers, address and type of account. All bank accounts must be either reconciled by or reconciliations provided to the Controller抯 Office on a monthly basis. Reconciling items must be identified within the month following the month of the activity. Reconciling entries must be resolved within a reasonable period of time, which is generally meant to be 30 days following the month of the transaction or activity. Individuals reconciling bank activity must not also have responsibility for banking transactions or recording for banking transactions. 色花堂_色花堂 98堂 will do background checks on all individuals not already having bank signature authority before granting them signature authority on a bank account using 色花堂_色花堂 98堂抯 tax identification number or the number of one of 色花堂_色花堂 98堂抯 controlled corporations. The Controller抯 Office must be notified immediately of any individuals terminating or planning to terminate from the University so those individuals can be removed as authorized signers on the account. The Controller抯 Office is responsible for closing University bank accounts. The Controller抯 Office should be notified when the bank accounts are inactive and no longer needed. These accounts should be closed to avoid account maintenance fees. P\_iz + . O S w x I黧矬珞阅蟊辩髶 h礦h/h/CJOJQJh'?h/CJOJQJ%h'?h/B*CJOJQJaJphh/B*CJOJQJaJph%h"h/B*CJOJQJaJphh2Xh/5hYEh/hh/CJ9PQRhiz{ ` a $刪刪]刪^刪a$gd2X$刪刪-DM ]刪^刪a$gd'?$刪刪]刪^刪a$gd"gd $a$gdI P Q CD-.€~JKCDEFgd$刪刪]刪^刪a$gd礦FHIgd61恏P:p&`靶/ 班=!盃"盃#悹$悹%靶靶 愋H@H &`NormalとCJPJ_HaJmH sH tH DAD Default Paragraph FontRiR  Table Normal4 l4a (k(No List L^@L " Normal (Web)ゐCJOJPJQJaJI$ 爖 爖. I9PQRhiz{`aPQCD- . € ~JKCDEFHK$持$持$持$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$9PQRhiz{`aPQCD- . € ~JKCDEFHK0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€0€€I  FII亰Al 倞A 儕Al  KK=*€urn:schemas-microsoft-com:office:smarttags €PlaceName€=*€urn:schemas-microsoft-com:office:smarttags €PlaceType€9*€urn:schemas-microsoft-com:office:smarttags€place€ TW;Rg8GK:::\_HK\_K漿G妌*)L1m`2裑6 $7C`='?ME?2X&`嶻nYEg%Mv"~/宩"2軼%礦-@€__{{__I`@Unknowng噝 €Times New RomanTimes New Roman5€Symbol3& 噝 €Arial7& VerdanaW&爗 @CalibriPlanet Benson 2"鹦h.ｄFQfn n $亖24AA3HX)$P2Southern Methodist University0000659017996398鄥燆鵒h珣+'迟0  , L X dpx€ Southern Methodist University 00006590 Normal.dot 179963983Microsoft Office Word@F#@<朧编@謸N]崾n 胀諟.摋+,0  hp   Southern Methodist UniversityA' Southern Methodist University Title  !"#$%'()*+,-0Root Entry F 蟏]崾2€1Table~WordDocument8$SummaryInformation(DocumentSummaryInformation8&CompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89瞦