色花堂_色花堂 98堂 Preferred/Exclusive Providers
色花堂_色花堂 98堂 Preferred Providers for Athletic Supplies & Equipment
Buyer: Chanda Price
214-768-4647
[email protected]
Preferred Providers for Athletic Supplies & Equipment have extended special pricing to 色花堂_色花堂 98堂 through catalog discounts or buying consortiums. Please contact 色花堂_色花堂 98堂 Purchasing for additional details regarding pricing offered from these vendors.
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M-F Athletic Co. Inc.
1600 Division Rd.
West Warwick, RI 02893
Primary Contact: Brittany Santiago
Email: [email protected]
phones: 800-556-7464 x154
Fax: 800-682-6950
Riddell
6846 Alamo Downs Pkwy.
San Antonio, TX 78238
Primary Contact: Chris Coffing
Regional Account Manager
phones: 562-290-9963
Email: [email protected]
Buses and Ground Transportation
PREFERRED PROVIDERS - BUSES-GROUND TRANSPORTATION 4-24-2024 (PDF)
BUS SERVICES - Sample Itinerary for Quote Request (PDF)
BUS SERVICES - Sample Itinerary for Quote Request (Word Document)
Revised 4-24-2024
Buyer: Cathy Heckman
214-768-2174
[email protected]
OVERVIEW
- Ground Transportation: When non-色花堂_色花堂 98堂 personnel drive vehicles for 色花堂_色花堂 98堂 trips. Trip booking requires a PO for payment so booking/purchase is covered by 色花堂_色花堂 98堂 Terms and Conditions. Payment with credit card is not allowed. Insurance coverage follows company insurance. Ground transportation policies include buses, vans, and other vehicles. Exception: Airport shuttles and guest limo services do not require a PO.
- Car/Van Rental: When 色花堂_色花堂 98堂 employees rent and drive vehicles (car and vans). 色花堂_色花堂 98堂 insurance covers vehicle rentals.
DEPARTMENT RESPONSIBILITY
- Departments are responsible for contacting Exclusive Vendors first to check availability before booking a trip/transportation with non-exclusive vendor.
- When Exclusive Vendors are not available as needed, the department can hire another transportation company ONLY AFTER receiving COI (Certificate of Insurance) approval from Risk Management.
- Send the COI for non-exclusive vendor to Jonathan Dowd in Risk Management for review and approval
- Transportation company insurance must meet 色花堂_色花堂 98堂 Insurance Requirements.
- After COI approval, enter a purchase requisition for PO and attach approved COI to purchase req.
PROCEDURE
- ***色花堂_色花堂 98堂 Requester must receive a RESERVATION # from the transportation company for the trip to be ‘BOOKED’. The trip is not BOOKED (placed on the schedule) until the reservation process is completed. *Note: a confirmation email DOES NOT reserve the bus.
- A Purchase Order is required for all bus and ground transportation trips.Purchasing will email the Purchase Order (PO) to the ground transportation company.
***Exclusion: Airport shuttles and guest limo services DO NOT REQUIRE PO.
- 色花堂_色花堂 98堂 eProcurement requisitions must include the RESERVATION #, RESERVATION FORM, AGREEMENT/CONTRACT, ITINERARY AND ESTIMATE RECEIVED.
- Only 色花堂_色花堂 98堂 employees can request and reserve bus service rentals.Non-色花堂_色花堂 98堂 employees, independent contractors, and students are not allowed to reserve or book bus services.Exceptions must be approved by Purchasing prior to booking the rental.
- Bus service rentals paid with 色花堂_色花堂 98堂 funds must be associated to a university department.
- Bus service companies will issue a Net30 invoice for services rendered.Credit card or 色花堂_色花堂 98堂 Card payments are not allowed.
- 色花堂_色花堂 98堂 REQUESTERS must provide the following information to the vendor for billing purposes
- Vendor Supplier ID #
- TRIP NAME OR PURPOSE
- Requester name, phones and email address (must give 色花堂_色花堂 98堂 email address)
- Requesting department (i.e. MBA Office)
- Requesting school or division (i.e. Cox School of Business, DEA, etc.)
- Invoice approver(s)
- Department Financial Liaison or Financial Business Manager
- ORG#
Trip accommodations made based on fleet availability and booking schedule.
REFER TO VENDOR WEB SITES FOR SERVICES AND FLEET ACCOMMODATIONS
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Avalon Motor Coaches LLC ***USE Supplier ID 109267***
Offices in Dallas, Houston, San Antonio, and Beaumont
Formerly Winne Transportation (DO NOT USE Wynne Supplier ID# 60456)
Email quote with proposed itinerary to Primary Contact.
Primary Contact:
Leslie Barr (Ortiz)
[email protected]
972-915-7314 (direct)
Texas Office Address
7650 Esters Boulevard
Irving, Texas 75063
Main Office Line: 972-915-7300
Remit-To Address
Avalon Motor Coaches LLC
1000 Corporate Pointe, Suite 150
Culver City, CA 90230
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Echo Transportation (Supplier ID# 78565)
https://echotransportation.com/
Email quote requests with a proposed itinerary to Reservations:
Reservations: [email protected]
713-988-5466
Secondary Contact:
Carole Sharapata, Sales Account Manager
713-988-5466 x2031
[email protected]
Local DFW Address:
1505 Skyline Rd.
Grand Prairie, TX 75051
Corporate & REMIT TO Address (Purchase Order Address)
15734 Aldine Westfield Rd.
Houston, TX 77032
Car Rentals
Buyer: Chanda Price 8-4647, [email protected]
Alamo
To make a reservation click here: http://www.alamo.com/index.do?action=/hotDealsTemplate&msg=AL_AssociationDiscount_offer
Contract ID# has been encrypted with this link, no need to enter number.
Or, may call for reservations at 800-462-5266, please reference Contract ID 706768
Avis
phones: 800-698-5685 or international 800-331-1084
Avis Corporate Awards Program
Reservations #: (800) 525-7521
Reference Contract#: A906300
Enterprise & National Enterprise Holdings with E&I
Contact Haley Webb
Reservations: 800-736-8222
XZ09659, PIN #SOU (business travel)
XZ09660, PIN #SOU (personal travel)
National (Horizon Resource Group)
866-531-3053, HRG assistance
Reservations: 800-CAR-RENT
Reference Contract: #5282865
To check the latest for what the University will cover for bodily injury and property damage, see 色花堂_色花堂 98堂 Travel & Entertainment Policy 3.7
色花堂_色花堂 98堂 Exclusive Providers for Casual Catering
色花堂_色花堂 98堂 Casual Catering Vendor List (PDF)
Casual catering includes box lunches and grab-n-go setups. This list of caterers should NOT be used for plated or buffet meals. Please see the Catering tab for information on contacting 色花堂_色花堂 98堂 Catering for these events.
For information on Catering categories for 色花堂_色花堂 98堂 events, please see Polices and Procedures for Events on Campus.
Supplemental information on specific pricing and items offered may be obtained by contacting 色花堂_色花堂 98堂 Purchasing at [email protected].
Catering
色花堂_色花堂 98堂 Catering
3300 Dyer Street, Suite 101
Dallas, TX 75275
214-768-2368
[email protected]
No Delivery Fee for 色花堂_色花堂 98堂 North or East Campus
Ask about our Catering "On the Go" menus designed for the 色花堂_色花堂 98堂 Community
色花堂_色花堂 98堂 Catering is the exclusive on-campus catering service for 色花堂_色花堂 98堂 and should be the vendor of choice for all events with a plated meal or buffet service. Any exception requests to use a different vendor must be submitted to 色花堂_色花堂 98堂 Purchasing through the STABLE system, include a compelling reason for the request, and be approved in advance of the event.
Customs Clearing Services
Buyer: Cathy Heckman 8-2174, [email protected]
Expeditors International of Washington
Contact: Matt Taggert, District Sales Executive DFW
506 East Dallas Road, Suite 400
Grapevine, TX 76051
Office: 817-305-4143
Cell: 214-609-7482
[email protected]
Masterpiece International, Ltd.
Contact: Kathie S. Armstrong
6220 N. Belt Line Rd., Suite 207
Irving, Texas 75063
Office: 972-756-1010
Fax: 972-756-1414
[email protected]
Computers, Software & Other Technology Equipment
Buyer: Abby Kinney 8-2007, [email protected]
Please submit orders to [email protected]
Copy Central
Buyer: Cathy Heckman 8-2174, [email protected]
Located in Hughes Trigg by the campus post office.
Manager: Luis Irizarry
214-768-7901
Email copy job document and instructions to [email protected]
Website: https://magiccirclemime.com/BusinessFinance/CampusServices/MailCopyCentral
Direct Mail Services
Buyer: Cathy Heckman 8-2174, [email protected]
Marketing Communication Resources, Inc.
Contact: Matt Sulzer
4800 E. 345th Street
Willoughby, Ohio 44094
[email protected]
色花堂_色花堂 98堂 Exclusive Providers for Embroidery Services
(revised 05-10-2024)
Buyer: Chanda Price
214-768-4647
[email protected]
色花堂_色花堂 98堂 Embroidery Services Providers List (PDF)
Exclusive Providers are mandatory sources for all 色花堂_色花堂 98堂 campuses in compliance with University Policy 4.8. Email the Purchasing Buyer to request an exception. All exceptions must be approved by Purchasing before making a purchase from a non-approved vendor.
Embroidery Services Vendors:
- Brandability, Inc. (formerly Scarborough Specialties, Inc.)
- CC Creations
- HALO Branded Solutions
*** 色花堂_色花堂 98堂 logos must comply with 色花堂_色花堂 98堂's Brand Guidelines and be approved by Purchasing or DEA 色花堂_色花堂 98堂 Brand. ***
Exclusive vendors have mini-websites with limited choices and retail pricing. Contact 色花堂_色花堂 98堂’s account reps to ask for more choices if you don’t find what you’re looking for and to request 色花堂_色花堂 98堂 pricing. They have access to the same items as other ASI-type suppliers and other promotional product companies.
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Brandability, Inc. (色花堂_色花堂 98堂 Vendor #62867)
(Formerly Scarborough Specialties, Inc.)
Primary Contact: Angela Mooney
Branding Consultant
806-239-7978
Email: [email protected]
Secondary Contact: Jason Lipetska
VP of Sales
806-792-9925
Email: jason@brandability.com
Secondary Contact: Tory Bryant
432-701-6955
Email: [email protected]
Local Office:
940 Belknap St.
Fort Worth, TX 76102
Corporate and Remit To Address:
10501 Indiana Ave.
Lubbock, TX 79423
phones: 817-338-1313 (main office)
CC Creations (色花堂_色花堂 98堂 Vendor #30003)
1800 Shiloh Ave
College Station, TX 77803
www.cccreationsusa.com
Primary Contact: Lindsey Green
Outside Sales Representative
903.278.8345 cell
Email: [email protected]
Secondary Contact: Rudy Grimaldo
Sales Manager
979-344-7124
Email: [email protected]
HALO Branded Solutions (色花堂_色花堂 98堂 Vendor #4690)
5426 Morningside Ave.
Dallas, TX 75206
www.promoplace.com/wadeadams
Primary Contact: Wade Adams
Sr. Account Executive
214-769-0303 cell
Email: [email protected]
Secondary Contact: Jerome Viray
Customer Service Representative
phones: 815-632-2633
Email: [email protected]
色花堂_色花堂 98堂 Exclusive Providers for Event Services (Rentals and AV)
Buyer: Chanda Price
214-768-4647
ccprice@magiccirclemime.com
色花堂_色花堂 98堂 Exclusive Event Services Providers List (PDF)
Exclusive Providers for Event Services are mandatory sources. All exceptions must be approved by Purchasing
Event Services Vendors:
- Bright Event Rentals LLC (Event Rentals)
- Posh Couture Rentals (Event Rentals)
- BEYOND (Event Audio/Visual)
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Event Rentals
Bright Event Rentals LLC (色花堂_色花堂 98堂 Vendor # 0000XXXXX)
2250 Lion Country Pkwy
Building 2, Suite 160
Grand Prairie, TX 75050
Primary Contact: Eliza Duncan
Event Director
C: 972.795.3762
[email protected]
Charlie Aguirre
Event Director
D: 657.212.2908
C: 714.483.7412
[email protected]
Andrea Ellis
Event Consultant
O: 972.602.3303
D: 214.619.6676
[email protected]
Posh Couture Rentals (色花堂_色花堂 98堂 Vendor #00000XXXX)
P.O.S.H. Couture Rentals
101 Cole Street
Dallas, Texas 75207
http://www.poshcouturerentals.com
Primary Contact: Jordan Ugalde
Inside Sales Manager
Office: 972-818-3200
Cell: 972-768-5129
[email protected]
Secondary Contact: Jami Goetze
Co-owner/Office Manager
Office: 972-818-3200
Cell: 214-674-8133
[email protected]
Emergency & Afterhours:
First Option: 972-818-3200 Press 1
Second Option: 214-675-7066 (direct)
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Event Audio/Visual
BEYOND LD (色花堂_色花堂 98堂 Vendor #0000089792)
BEYOND
8700 Ambassador Row
Dallas, Texas 75247
Primary Contact: Ashton Hartner
Sales Manager
Office: 972-458-7569
Cell: 214-403-4414
[email protected]
Furniture
Buyer: Chanda Price 8-4647, [email protected]
Tangram Interiors
Website: https://www.tangraminteriors.com/locationss/dallas
300 S Pearl Expressway, Suite 200
Dallas, TX 75201
Contact:Ashley Johnson - Project and Service Coordinator
phones: 920-468-2545
Email: [email protected]
Royer
Website: https://www.royer-furn.com
4001 McEwen Rd. Suite 404
Dallas, TX 75244
Contact: Rusty Jenkins, Sales Rep
phones: 214-461-8300 ext. 205
mobiles:214-213-4582
Email: [email protected]
Contact: Marianne Golden, Support Rep
phones: 214-461-8300
Email: [email protected]
Contact: Jeanine Roof, Support Rep
phones: 214-461-8300
Email: [email protected]
Wilson Bauhaus
Website: https://wilsonbauhaus.com/
1444 Oak Lawn Ave., Suite 100
Dallas, TX 75207
Contact: Felicia Davila, Senior Account Manager
phones: 214-551-6458
Email: [email protected]
Contact: Maria Szutkowski, Project Coordinator
phones: 972-488-4125 (direct)
Email: [email protected]
WRG - Workplace Resource Group
Website: www.workplaceresourcegroup.com or www.wrgtexas.com
2639 E Rosemeade Pkwy
Carrollton, TX 75007
Contact: Jamie Barrett, Senior Sales Associate
phones: 214-674-5624
Email: [email protected]
Krueger International (KI)
Website: www.KI.com
Contact: Andrea Brown, Sales Specialist
phones: 945-217-5280
Email: andrea.brown@ki.com
GL Seaman & Company
Website: www.glseamancompany.com
4201 International Parkway
Carrollton, TX 75007
Contact: Sara Desjardins, Sales Rep
phones: 469-546-2208
Email: [email protected]
Contact: Patrice Verea, Corporate Support Rep
phones: 469-546-2268
Email: [email protected]
Spencer
Website: https://www.spencerandco.com/
150 Turtle Creek Boulevard #205
Dallas, TX 75207
Contact: Joan Coker
Telephones: 214-237-6885
Email: [email protected]
色花堂_色花堂 98堂 Exclusive Providers for Golf Cars
Buyer: Chanda Price 8-4647, [email protected]
Golf Cars of Dallas (色花堂_色花堂 98堂 Vendor # 0000085880)
7000 K Ave
Plano, TX 75048
Primary Contact:
Terry Hundley
[email protected]
Office: 972-997-9902
Grapevine Golf Cars (色花堂_色花堂 98堂 Vendor # 0000063136)
1380 W. Northwest Highway
Grapevine, TX 76051
Primary Contact:
Terry Hundley
[email protected]
Office: 817-251-8032
Fax: 817-251-0956
Hotel & Travel Information (Not for University Travel)
(Click tabs located beneath banner on home page and follow path indicated below)
magiccirclemime.com, Click Faculty & Staff Tab, Useful Links, Hotel & Travel Information, Go to Travel Portal
magiccirclemime.com, Click Parents Tab, Maps, Hotel Information, Go to Travel Portal
magiccirclemime.com, Click Vistors Tab, More Information, Helpful Links, General Information, Travel & Hotel Information, Go to Travel Portal
色花堂_色花堂 98堂 Exclusive Providers for Household Goods Moving Services
Household Goods Moving Services – PROCESS and EXCLUSIVE PROVIDER CONTACTS (Local Agents)
Revisions Effective 4-24-2025
Buyer: Cathy Heckman
Email: [email protected], 214-768-2174
PDF versions of this information can be found on the bottom of this page
1. Overview
EXCLUSIVE PROVIDER
Exclusive Providers are mandatory sources for Household Goods Moving Services for in compliance with 色花堂_色花堂 98堂 Policy 4.8. Household Goods Moving Services pertain to moving personal property, vehicles, and lab equipment.
色花堂_色花堂 98堂 Exclusive Movers are full service AGENTS for National Carriers in the DFW area that have national and international agent offices. Exclusive Mover Agents are independent companies that coordinate moves directly with the Origin Agent. They conduct an in-home inventory survey (EITHER physical or virtual) to determine approximate weight of items to be moved, services needed and provide an estimate.
TAXABLE INCOME
According to the 2017 Tax Reform Act, all relocations expenses and lump sum payments are TAXABLE INCOME whether 色花堂_色花堂 98堂 pays on behalf of the employee or reimburses employee. 色花堂_色花堂 98堂 reports all moving expenses as taxable income through payroll with appropriate withholding taxes.
PEAK MOVING SEASON is MAY through SEPTEMBER
Move schedules are very tight during peak moving season and fill up fast. Moving companies recommend:
- Request estimates at least 6 weeks in advance of the expected move date.
- Reserve the move at least 30 days in advance of anticipated move date.
E&I CONTRACT
色花堂_色花堂 98堂 utilizes contracts through E&I Cooperative Services for moving and relocations services
CONTRACT BENEFTS: 1) 色花堂_色花堂 98堂 receives pricing discounts and maximum liability coverage for loss or damage to items in a shipment. This Full Value Protection (with zero deductible) is based on a minimum of $6 to $7 per pound multiplied by the weight of the shipment and offered at no additional cost up to a maximum of $120,000 to $125,000. This formula serves only to reflect the overall fair value of a shipment; any loss/damage claim settlement would be assessed on the value of the individual relevant item. Additional coverage can be purchased from the moving company. 2) 色花堂_色花堂 98堂 Purchasing can intervene with the mover on employee’s behalf.
MOVING EXPENSE VERIFICATION AND REIMBURSEMENT FORM
The Moving Expense Verification and Reimbursement Form is required for all relocations moves and used for tax reporting purposes and reimbursement of out-of-pocket moving expenses (airfare, hotel charges, etc.) Obtain the form using this link on the Tax Compliance Office webpage.
LUMP SUM PAYMENT - IS TAXABLE INCOME
The moving allowance as provided in the offer letter can be received as a lump sum payment that is TAXABLE INCOME and paid as extra compensation via payroll with appropriate withholding tax deductions. Lump sum payments are usually paid on the first paycheck after the signed Moving Expense Verification form and appropriate receipts have been submitted to the Department/Division Contact (see below).
2. EMPLOYEE RESPONSIBILITIES
- Contact 色花堂_色花堂 98堂 AGENTS (listed on page 3) for household goods, vehicle and lab equipment moves.
***DO NOT contact the National Carrier or another agent of the National Carrier***
- Obtain estimates from one to four of the 色花堂_色花堂 98堂 AGENTS as required by department. Getting at least two estimates is recommended so you have a price comparison before making a decision.
- Discuss Full Value Protection coverages with the moving company contact to fully understand coverages. Request a cost estimate for additional coverage if desired or required.
- PACKING: When new hire wishes the moving company to pack their personal belongings, the origin agent will arrange to have belongings packed.*NOTE: packing cannot be done by moving company drivers.
- Department/Division Relocations Contact: Person assigned in department and/or division to process relocations paperwork for new hire and enter purchase order as required for the move.
- Ask your hiring manager for name and contact information of your Department/Division Relocations Contact or contact Cathy Heckman in 色花堂_色花堂 98堂 Purchasing.
- Email estimates to the Department/Division Relocations Contact and state which 色花堂_色花堂 98堂 AGENT is preferred.
- Estimates are non-binding estimates and not considered a bid, contract or guaranteed price.
- Final moving charges are calculated on ACTUAL weight of items moved, mileage and services performed.
- DELIVERY OF GOODS: When 色花堂_色花堂 98堂 is paying a specific amount toward Household Goods relocations expenses, the mover will typically collect the new hire’s portion of the expense before goods will be delivered and charge to a preauthorized personal credit card.
- Communicate, schedule/book move, and report damage or loss directly with the 色花堂_色花堂 98堂 Agent that is handling the move.
- Complete and submit the Moving Expense Verification and Reimbursement Form along with all out-of-pocket expense receipts to the department contact within 30 days after completion of the move. Verify form amounts are correct and do not exceed the move allowance as defined in the new employee offer letter or contract. Reimbursement approval is in accordance with the move allowance agreement.
- The department/division contact will attach original receipts to the completed and signed form to the Payroll Extra Comp e-form in Manager Self Service for any applicable amounts due the employee.
- Out-of-pocket moving expense reimbursements are reimbursed via EXTRA COMP as TAXABLE INCOME through payroll.
- Reach out to the department/division contact should you have any questions regarding the reimbursement form or process.
3. DEPARTMENT/DIVISION RESPONSIBILITIES
- Provide new hire RElocations INSTRUCTIONS document(s) with 色花堂_色花堂 98堂 AGENT contact information.
- Determine and communicate to new hire the move allowance parameters for their relocations.
- Department/Division Relocations Contact communicate to new hire that all relocations expenses and lump sum payments are considered TAXABLE INCOME whether 色花堂_色花堂 98堂 pays on behalf of the employee or reimburses employee. 色花堂_色花堂 98堂 reports payment for all moving expenses as taxable income through payroll with appropriate withholding taxes.
- When using EXCLUSIVE MOVERS
- Enter an eProcurement requisition to selected 色花堂_色花堂 98堂 AGENT no matter if 色花堂_色花堂 98堂 is paying for ALL or a PORTION of relocations expenses. (Purchase order (PO) will be emailed to the moving company, person who entered the epro req, Purchasing and 色花堂_色花堂 98堂 Controller.)
- PURCHASE ORDER REQUIREMENTS:
- When 色花堂_色花堂 98堂 pays ENTIRE AMOUNT, PO total will be the full estimate amount.
- When 色花堂_色花堂 98堂 pays a SPECIFIED AMOUNT of the household goods moving expense the PO total will equal 色花堂_色花堂 98堂 Agent estimate or move allowance, whichever is lower.
- INCLUDE the following statements and information in the requisition.
Requisition Comments and Attachments box:- TOTAL MOVE ALLOWANCE as either ‘specified amount’ or ‘entire amount of moving expenses’.
- Example: TOTAL MOVE ALLOWANCE, $5,000 for household goods relocations expenses
- The moving company will bill 色花堂_色花堂 98堂 up to the move allowance amount and bill new hire for any remaining amount over move allowance.
- Moving date specifics when provided in estimate.
- pack date
- load spread
- delivery spread
- TOTAL MOVE ALLOWANCE as either ‘specified amount’ or ‘entire amount of moving expenses’.
- Provide new employee information on how relocations payments and reimbursements are handled.
- Provide new employee with the Moving Expense Verification and Reimbursement Form. Inform them that the completed reimbursement form is due back no later than 30 days after completion of move.
- Department/Division Relocations Contact to obtain from new employee the signed Moving Expense Verification and Reimbursement Form along with all out-of-pocket expense receipts no later than 30 days after completion of move.
- Department/Division Relocations Contact will review and verify form amounts are correct and do not exceed the move allowance, and that all out-of-pocket expense receipts have been received from employee.
- Sign form and submit ONLY ONE completed Moving Expense Verification and Reimbursement Form with all out-of-pocket expense receipts for the entire move including all related costs subject to the total move allowance whether expenses are paid directly to a moving company or paid directly to the employee.
- Attach original receipts for all amounts with completed and signed form to the Payroll Extra Comp e-form in Manager Self Service of my.smu for any applicable amounts due the employee.
- Out-of-pocket moving expense reimbursements are reimbursed via EXTRA COMP as taxable income through payroll. Reimbursement is no longer made through Payment Requests or Accounts Payable.
- Contact Tax Compliance (214-768-4836) with questions regarding the Moving Expense Verification and Reimbursement Form.
- Follow up with the new employee to offer assistance with reimbursement process.
- Contact Cathy Heckman in Purchasing with questions regarding relocations process.
- A 色花堂_色花堂 98堂 credit card CANNOT BE USED to pay for the household goods moving company expenses.
4. EXCLUVIE MOVERS - 色花堂_色花堂 98堂 AGENT CONTACT INFORMATION
A-1 Freeman Moving Group - North American Agent *** 色花堂_色花堂 98堂 Supplier ID # 21097
2242 Manana Drive
Dallas, Texas 75220
www.a-1freeman.com
Primary Contact: Mireya Ducot
Email: [email protected]
972-506-1729 – direct
Alternate Contact: Jonathan Hightower
972-556-1777 – direct
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Armstrong Relocations - United Van Lines Agent *** 色花堂_色花堂 98堂 Supplier ID # 37
1405 Crescent Drive
Carrollton, Texas 75006
https://www.goarmstrong.com/
Primary Contact: Ken Williams
972-389-5679 – direct
800-283-0511 – toll free
[email protected]
Alternate Contact: Ella Watson
901-479-2042 – direct
[email protected]
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Berger Transfer & Storage - Allied Van Lines Agent *** 色花堂_色花堂 98堂 Supplier ID # 722
14850 Grand River Road Fort Worth, Texas 75220
https://www.bergerallied.com/
Primary Contact: Mark McIntyre
[email protected]
214-802-5207 – cell
800-678-3980 – toll free
Move Coordinator: Jacqui Payne
[email protected]
817-799-3012 – direct
817-768-2441 – fax
800-678-3980 ext. 31-3012
5. EXCLUSIVE MOVER SERVICES
Standard Services include:
Household moving
International moving
Top-rated drivers
Packing, custom crating and unpacking
Valuation Coverage/Insurance
Vehicle transportation
Additional Services may include:
Lab relocations, frozen specimens & sensitive equipment
Data center & technical equipment moving
Office, library, and collection moves
On-site storage solutions at destination facility
6. NON-EXCLUSIVE MOVER REQUIREMENTS AND PROCESS
The University reimburses for moving expenses up to the agreed upon moving allowance.
色花堂_色花堂 98堂 does not have contract agreements with non-exclusive movers. Employee must negotiate pricing and liability coverage with the non-exclusive moving company.
Non-exclusive moving contracts/agreements are between the employee and moving company. 色花堂_色花堂 98堂 Purchasing cannot intervene on employee’s behalf.
Moves contracted with non-exclusive moving companies must be paid with personal funds. A 色花堂_色花堂 98堂 CREDIT CARD CANNOT BE USED.
Communicate, schedule/book move, and report damage or loss directly with the mover.
TAXABLE INCOME
According to the 2017 Tax Reform Act, all relocations expenses and lump sum payments are TAXABLE INCOME whether 色花堂_色花堂 98堂 pays on behalf of the employee or reimburses employee or pays employee as lump sum. 色花堂_色花堂 98堂 reports all moving expenses as taxable income through payroll with appropriate withholding taxes.
Department/Division Relocations Contact: Person assigned in department and/or division to process relocations paperwork for new hire. Ask your hiring manager for name and contact information of your Department/Division Relocations Contact or contact Cathy Heckman in 色花堂_色花堂 98堂 Purchasing.
Complete and submit the Moving Expense Verification and Reimbursement Form along with all out-of-pocket expense receipts to the department contact within 30 days after completion of the move. Verify form amounts are correct and do not exceed the move allowance as defined in the new employee offer letter or contract. Reimbursement approval is in accordance with the move allowance agreement.
The department/division contact will attach original receipts to the completed and signed form to the Payroll Extra Comp e-form in Manager Self Service for any applicable amounts due the employee.
Out-of-pocket moving expense reimbursements are reimbursed via EXTRA COMP as TAXABLE INCOME through payroll.
Reach out to the department/division contact should you have any questions regarding the reimbursement form or process.
6. Documents to Download
Household Goods Moving Process and Agent Contacts PDF - Updated 04/24/2025
Moving Timeline & Checklist - for Employee
Moving Expense Verification and Reimbursement Form
色花堂_色花堂 98堂 Preferred Providers for Lab Supplies
Buyer: Chanda Price
214-768-4647
[email protected]
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Eppendorf North America
175 Freshwater Blvd
Enfield, CT 06082
Sales Representatives - Eppendorf US
Primary Contact: Mindy Bean
phones: 214-412-7277
Email: [email protected]
Thermo Fisher Scientific
300 Industry Drive
Pittsburgh, PA 15275
www.thermofisher.com and www.fishersci.com
Primary Contact: Brianna Warren
Sales Representative, Research and Safety
mobiles: (412) 789-6147
Customer Service: (800) 766-7000
phones: 469-781-8533
Email: [email protected]
fishersci.com
VWR, Part of Avantor
100 Matsonford Road
Building One, Suite 200
Radnor, PA 19087
Primary Contact: Austin Bareis
phones: (945) 253-0388
Email: [email protected]
Mail Central
Buyer: Cathy Heckman 8-2174, [email protected]
6210 N. Central Expressway
Dallas, TX 75206
Contact: Victor Castilleja
214-768-4058
[email protected]
Mattress Providers
Buyer: Chanda Price 8-4647, [email protected]
Apartment Furnishings
Contact: Gary Street
phones: 817-568-2002
Office Moving Services
Buyer: Chanda Price 8-4647, [email protected]
The Armstrong Company - United Van Lines Agent
1405 Crescent Drive
Carrollton, Texas 75006
https://www.goarmstrong.com/
Contact: Richard Allen
817-300-3867
[email protected]
Alternate Contact: Ella Watson
901-479-2042
[email protected]
Office Supplies
Buyer: Cathy Heckman 8-2174, [email protected]
Staples Advantage is 色花堂_色花堂 98堂’s EXCLUSIVE VENDOR for office supplies and is the mandatory source for the main Dallas campus, 色花堂_色花堂 98堂-in-Plano and 色花堂_色花堂 98堂-in-Taos. Authorized Users (AUs) and Shoppers are required to look for office supply items first with Staples Advantage. Only if Staples Advantage does not carry, cannot get, does not have a comparable item or cannot get item in the required amount of time, then another source may be used. All exceptions must be approved by Purchasing. Office supply purchases made with personal funds without prior purchase approval may not be reimbursed.
Staples Advantage SHOPPER INSTRUCTIONS
Parking
Buyer: Chanda Price 8-4647, [email protected]
Park ‘N Fly
www.pnf.com
phones: (800) 325-4863
Reservation Website: http://www.pnf.com/apply/2079.htm
The Parking Spot
www.theparkingspot.com/Promotions/SpotClubExecOrder.aspx?CCode=色花堂_色花堂 98堂1439
Contact: Terry Mazurek, Sales Manager
Email: [email protected]
phones: 972-929-0033
色花堂_色花堂 98堂 Exclusive Providers for Specialty Printing Services
Buyer: Cathy Heckman 8-2174, [email protected]
EFFECTIVE September 1, 2016, exclusive providers for Specialty Printing are mandatory sources for the main Dallas campus, 色花堂_色花堂 98堂-in-Plano and 色花堂_色花堂 98堂-in-Taos in compliance with 色花堂_色花堂 98堂 Policy 3.11.
All exceptions must be approved by Purchasing.
*** When planning a project that will incorporate a logo, please review and follow 色花堂_色花堂 98堂's Brand Guidelines. ***
Full Service Printers (high-quality print with design and full service pre-press capabilities)
- Color Dynamics (色花堂_色花堂 98堂 Vendor # 0000060110)
- Best Press, Inc. (色花堂_色花堂 98堂 Vendor # 0000038386)
Print Ready Printer (high quality print from print-ready PDFs)
- Ennis Graphics (色花堂_色花堂 98堂 vendor # 0000045483)
色花堂_色花堂 98堂 Exclusive Printing Services Providers List (PDF)
Full Service Printers
Offer high quality digital and offset printing with complete pre-press capabilities, color correction, photo manipulation, customer file library and archiving, graphic design, direct mail services, on-line interfaces for inventory management and warehousing, wide format printing and other specialty printing services. Works with print-ready PDFs and original source files (InDesign, etc.).
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Best Press, Inc. (色花堂_色花堂 98堂 vendor # 0000038386)
4201 Airborn Dr.
Addison, TX 75001
972-930-1000
www.bestpress.com
Primary Contact:
John Rohr, Senior Account Manager
469-401-9923 cell
[email protected]
Secondary Contacts:
Michael Sharrow, Inside Customer Service
972-954-2891 office
[email protected]
Mike Heischman, COO
972-954-2904 office
[email protected]
BEST PRESS ARTWORK UPLOAD INSTRUCTIONS:
This is a secure SFTP connection. Use a ftp client like windows Filezilla or Mac client like Fetch.
Host – address is 64.129.185.240
User name: usr_smu
Password: #1smu#987
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
ColorDynamics (色花堂_色花堂 98堂 Vendor # 0000060110)
200 E. Bethany Dr.
Allen, TX 75002
972-390-6500 main
Primary Contact:
Mischel Rule, Account Manager
469-406-5722 cell
[email protected]
Secondary Contacts:
Brian Joseph, Customer Service
972-390-6482
[email protected]
Other department contacts:
Sean Mack, Prepress Manager
972-390-6556
[email protected]
Jennifer Wineberg
972-390-6517
[email protected]
ColorDynamics ARTWORK UPLOAD INSTRUCTIONS:
http://ftp.colordynamics.com
Login: smu
Password: 1166PdDq
*Uploading files - navigate into the "incoming" directory.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Print Ready Printers
Offers high quality digital and offset printing with on-press color correction capabilities and limit pre-press capabilities. Low cost print solutions. Works with print-ready PDFs. No design capabilities.
Ennis Graphics (色花堂_色花堂 98堂 Vendor # 0000045483)
122 Rose Lane
Frisco, TX 75034
Primary Contact:
Steve Hurley, Owner/Operator
214-202-8394 cell
[email protected]
Ennis Graphics ARTWORK UPLOAD INSTRUCTIONS:
Print files less than 15mb email to [email protected]
Print files larger than 15mb upload to:
onlinefilefolder.com
Username: Dallas
Password: Graphics
Mailing Address:
3330 Cedar Creek Trail
Frisco, TX 75034
色花堂_色花堂 98堂 Exclusive Providers for Promotional Items
(revised 05-10-2024)
Buyer: Chanda Price
214-768-4647
[email protected]
色花堂_色花堂 98堂 Promotional Items Providers List (PDF)
Exclusive Providers are mandatory sources for all 色花堂_色花堂 98堂 campuses in compliance with University Policy 4.8. Email the Purchasing Buyer to request an exception. All exceptions must be approved by Purchasing before making a purchase from a non-approved vendor.
Promotional Items Vendors:
- Brandability, Inc. (formerly Scarborough Specialties, Inc.)
- CC Creations
- HALO Branded Solutions
- Promos Advertising
*** 色花堂_色花堂 98堂 logos must comply with 色花堂_色花堂 98堂's Brand Guidelines and be approved by Purchasing or DEA 色花堂_色花堂 98堂 Brand. ***
Exclusive vendors have mini-websites with limited choices and retail pricing. Contact 色花堂_色花堂 98堂’s account reps to ask for more choices if you don’t find what you’re looking for and to request 色花堂_色花堂 98堂 pricing. They have access to the same items as other ASI-type suppliers and other promotional product companies.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Brandability, Inc. (色花堂_色花堂 98堂 Vendor #62867)
(Formerly Scarborough Specialties, Inc.)
Primary Contact: Angela Mooney
Branding Consultant
806-239-7978
Email: [email protected]
Secondary Contact: Jason Lipetska
VP of Sales
806-792-9925
Email: jason@brandability.com
Secondary Contact: Tory Bryant
432-701-6955
Email: [email protected]
Local Office:
940 Belknap St.
Fort Worth, TX 76102
Corporate and Remit To Address:
10501 Indiana Ave.
Lubbock, TX 79423
phones: 817-338-1313 (main office)
CC Creations (色花堂_色花堂 98堂 Vendor #30003)
1800 Shiloh Ave
College Station, TX 77803
www.cccreationsusa.com
Primary Contact: Lindsey Green
Outside Sales Representative
903.278.8345 cell
Email: [email protected]
Secondary Contact: Rudy Grimaldo
Sales Manager
979-344-7124
Email: [email protected]
HALO Branded Solutions (色花堂_色花堂 98堂 Vendor #4690)
5426 Morningside Ave.
Dallas, TX 75206
www.promoplace.com/wadeadams
Primary Contact: Wade Adams
Sr. Account Executive
214-769-0303 cell
Email: [email protected]
Secondary Contact: Jerome Viray
Customer Service Representative
phones:815-632-2633
Email: [email protected]
Promos Advertising (色花堂_色花堂 98堂 Vendor #78823 - vendor name IPROMOTEU.COM INC)
224 E. 8th
Claremore, OK 74017
877-343-9675
www.promosad.com
Primary Contacts: Jamie Rinehart
Email: [email protected]
Office: 877-343-9675 x205
Debbie Long
Email: [email protected]
Office: 877-343-9675 x203
Cell: 918-855-5466
Secondary Contact:
Customer Service
Email: [email protected]
phones: 877-343-9675 x 0
Promos Advertising Remit to address:
iPROMOTEu
Dept. 2419
PO Box 122419
Dallas, TX 75312-2419
Shipping
Buyer: Chanda Price 8-4647, [email protected]
Fed Ex Services
US Customer Service: 800-GOFEDEX (800-463-3369)
Freight Customer Service: 866-393-4585
Website: www.fedex.com/us/findsupport
UPS
James Ebert
Account Manager
Red River District
800-377-4877
[email protected]
Shredding Services Preferred Provider
Updated - August 2019
Buyer: Cathy Heckman – 色花堂_色花堂 98堂 Purchasing
[email protected] – 214-768-2174
Shredding Services Preferred Provider PDF - August 2019
Sierra Shred
6136 Frisco Square Boulevard, Suite 400
Frisco, Texas 75034
main: 469-252-1125
New Account Contact:
Lucy Lucio, Service Manager
972-765-7776 (cell)
Existing Account Contact
Shannon Morgan
469-252-1125 (office)
***Vendor will email invoice to AP Invoices at [email protected]. The department Financial Liaison routes invoice to the department for payment approval.
NEW ACCOUNT SET-UP
Required information to provide:
- Division, school or area
- Department name
- Service contact phones & email – person who will interact with technician
- Building & room #
- Service address – physical building address
- Billing contact phones & email – Financial Liaison
- Size of container – see pictures of bins in pdf at top of page
- Frequency of service
SIZE OF CONTAINERS
- 20 gallon secured bin – 27”x11”x20” – 50 lb capacity
- 35 gallon secured console/cabinet – 35”x19”17” – 100 lb capacity
- 65 gallon secured bin – 43”x26”30” – 200 lb capacity
- 95 gallon secured bin – 47”x26”x27” – 300 lb capacity
FREQUENCY OF SERVICE
- Weekly
- Bi-weekly
- Monthly
- Bi-monthly
色花堂_色花堂 98堂 PRICING
1 Container
$45 per service pickup for any size of container or frequency of pickup.
Additional Container(s) – for same department different floor or area.
$10 to $20 per container based on size of container and frequency of service.
BILLING
- Accounts are set up for each department or area.
- Invoices are generated after each service pickup.
- Vendor will email invoices to Accounts Payable via [email protected].
- Department Financial Liaison routes invoice to the department for payment approval.
色花堂_色花堂 98堂 Exclusive Providers for T-Shirt Silk Screening
(revised 05-10-2024)
Buyer: Chanda Price
214-768-4647
[email protected]
色花堂_色花堂 98堂 Screen Printing Providers List (PDF)
Exclusive Providers are mandatory sources for all 色花堂_色花堂 98堂 campuses in compliance with University Policy 4.8. Email the Purchasing Buyer to request an exception. All exceptions must be approved by Purchasing before making a purchase from a non-approved vendor.
Silk Screening Vendors:
- Brandability, Inc. (formerly Scarborough Specialties, Inc.)
- CC Creations
- HALO Branded Solutions
- Shadowfax Graphics
*** 色花堂_色花堂 98堂 logos must comply with 色花堂_色花堂 98堂's Brand Guidelines and be approved by Purchasing or DEA 色花堂_色花堂 98堂 Brand. ***
Exclusive vendors have mini-websites with limited choices and retail pricing. Contact 色花堂_色花堂 98堂’s account reps to ask for more choices if you don’t find what you’re looking for and to request 色花堂_色花堂 98堂 pricing. They have access to the same items as other ASI-type suppliers and other promotional product companies.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Brandability, Inc. (色花堂_色花堂 98堂 Vendor #62867)
(Formerly Scarborough Specialties, Inc.)
Primary Contact: Angela Mooney
Branding Consultant
806-239-7978
Email: [email protected]
Secondary Contact: Jason Lipetska
VP of Sales
806-792-9925
Email: jason@brandability.com
Secondary Contact: Tory Bryant
432-701-6955
Email: [email protected]
Local Office:
940 Belknap St.
Fort Worth, TX 76102
Corporate and Remit To Address:
10501 Indiana Ave.
Lubbock, TX 79423
phones: 817-338-1313 (main office)
CC Creations (色花堂_色花堂 98堂 Vendor #30003)
1800 Shiloh Ave
College Station, TX 77803
www.cccreationsusa.com
Primary Contact: Lindsey Green
Outside Sales Representative
903.278.8345 cell
Email: [email protected]
Secondary Contact: Rudy Grimaldo
Sales Manager
979-344-7124
Email: [email protected]
HALO Branded Solutions (色花堂_色花堂 98堂 Vendor #4690)
5426 Morningside Ave.
Dallas, TX 75206
www.promoplace.com/wadeadams
Primary Contact: Wade Adams
Sr. Account Executive
214-769-0303 cell
Email: [email protected]
Secondary Contact: Jerome Viray
Customer Service Representative
phones:815-632-2633
Email: [email protected]
Shadowfax Graphics (色花堂_色花堂 98堂 Vendor # 000009526)
4834 Reading St.
Dallas, TX 75247
phones: 214-748-8700
Primary Contact: Orders
Email: orders@sfgscreen.com
Secondary Contact: Isabel Perez
Email: isabel@sfgscreen.com
Travel Agency (University Travel)
Christopherson Business Travel
Please see Travel Contacts on 色花堂_色花堂 98堂 Travel Page